Book an Event

Security Deposit
The Renter must pay a refundable $300 Security Deposit to the Foundation upon the execution of a Rental Agreement. The Foundation shall have no obligations until the Deposit is paid in full. The remaining rental fee amount is due 10 days prior to the Event.

The Security Deposit will be refunded within 15 days after conclusion of the Event unless the Space is not left in the same or similar condition in which it was found. If additional fees are incurred during the Event, the Foundation will issue a final invoice within 30 days of the conclusion of the and payment will be due immediately.

Rental Fee
The rental fee, which will support our mission, is due in full at least 10 days prior to the Event Date – Failure to pay the rent by the Payment Due Date, will result in event cancellation.

Cancellations
Any cancellations by Renter will result in forfeiture of the Deposit,and depending upon the time of the cancellation, may also result in forfeiture of Rental Fee.

If Renter cancels the reservation for the Event within 20 calendar days of the Event, the Foundation shall be entitled to the Deposit and if Renter cancels the Event within 10 calendar days of the Event, the Foundation shall be entitled to retain the entire Rental Fee and Deposit.

Security and Safety
For any weekday events beginning before 4PM or earlier, a security guard will welcome Client on the Event Day.

Any Event participants will be subject to a background check through the Raptor System used by Palm Beach County Public Schools. Access to Spaces may be restricted to the Event Date(s) and Time(s).

The campus is a tobacco and vapor free facility. Smoking and/or the use of vapor cigarettes is prohibited everywhere inside the gates.

Insurance
The Renter must provide a certificate of liability insurance showing the Els for Autism Foundation added as additional insured at least 72 hours prior to the Event. Renters without proof of insurance will not have access to the Space and will forfeit the entire Deposit.

Alcoholic Beverages
Alcohol may not be consumed at the Event without prior, written permission from the Foundation staff. The Renter assumes all liability for the serving and consumption of alcohol. If alcohol is being brought onto the property, the Renter must provide proof of host liquor insurance including liquor liability naming the Foundation as additional insured. Renter is responsible for obtaining any permits or licenses necessary to sell alcohol If alcohol is being served and/or sold.

Pavilion Kitchen
It is the responsibility of the Renter to provide their own food preparations, serving dishes, plates, utensils and other items (Unless the Big Easy Cafe has been contracted as a caterer).

The Pavilion Kitchen and its contents must be left in the same condition in which it was found.

Decor/Set-up/Serving
The Foundation is not responsible for decorating, set-up,and breakdown of rentals (other than our on-site equipment listed), serving or other duties related to your event.

Affixing any decorations or other decor to the walls, ceiling, or floors of the Space Pavilion requires approval by the Foundation staff in advance of the event – If decorations are approved, all decorating, and clean-up is the responsibility of the renter.

Lit candles, pyrotechnic devices (including fog machines), bubble machines, glitter, birdseed, and confetti are not permitted as these items can be hazardous.

Cleaning
Renter is responsible for the removal of all garbage. If repairs and/or excessive cleaning are needed, the Security Deposit will be applied to those costs, and the Renter will be responsible for any deficiencies.

Vendors and Service Providers
All vendors and service providers must be named and set a plan to meet with the Foundation staff prior to Event Date to review use of space and determine if required equipment is available. All must also provide client with a certificate of insurance naming the Foundation as additional insured.

Smoking
The campus is a tobacco and vapor free facility. Smoking and/or the use of vapor cigarettes is prohibited everywhere inside the gates.

Facility rentals are on a first-come, first-served basis – The campus may not be available on your desired event date due to campus closures and space availability.

In addition to the rental rates listed for each space, additional fees may be required and assessed including, on-site manager, on-site security, and technical assistance fee for each event. Onsite staff will open, close and maintain the facility keeping restrooms appropriately stocked, and setup/breakdown the equipment listed above according to an agreed upon layout.

Once a date is reserved, the renter will have the opportunity to meet with the onsite staff prior to the event in order to tour the space, determine a layout, and decide which equipment will be used. The renter will be responsible for coordinating any additional renters or vendors (ex. caterer) and must provide a list of all vendors and attendees who will be accessing the campus on event day.

ADDITIONAL FEES

• Liability Insurance is required for all events. Client must provide a certificate of liability insurance showing the Els for Autism Foundation added as additional insured at least 72 hours prior to the event. Please contact us if you need assistance in obtaining your liability insurance, the average cost to individuals is estimated to be $180.
• All events subject to overtime fee if space is not cleared by the event end time listed above.
• Technology assistance: $55 per hour during weekday events and $75 per hour during night/weekend events.